Order of Business

1. Chair: (Rise and rap the gavel once.) The meeting will come to order.

2. Chair: (Opening exercise optional.) We will open the meeting with_________________.

3. Chair: The secretary will read the minutes of the previous meeting. (Secretary reads)

4. Chair: Are there any corrections to the minutes? (Pause) There being no corrections, The secretary will make the correction. Are there other corrections? The minutes

5. Chair: The next business in order is hearing reports of officers:

• a. Has the corresponding secretary a report to make or any communications NOT

• b. The treasurer will now report. (Pause) The report will be filed for audit.

• c. Do any other officers wish to report?

6. Chair: The next business in order is hearing reports of the Executive Board and Standing Committees:

• a. Has the Executive Board a report or any recommendations to make to the

• b. Has the _________________ committee a report to make? (list the

• c. Do any other standing committees wish to report?

7. Chair: The next business in order is hearing reports of special committees:

• a. Is the committee appointed to _______________ prepared to report?

• b. Madam Secretary, are there any other special committees to report?

8. Chair: The next business in order is unfinished business:

• a. Under this heading, we have the consideration of ________________________.

• b. Madam Secretary, is there any other unfinished business?

9. Chair: The next business in order is new business:

• a. Has the corresponding secretary any communications requiring action?

• b. Are there any bills to be presented? (Receipts should be required)

• c. Is there any other new business?

10. Chair: The Program Committee will now present the program. (At the close of the program, the one who presented the program says: "Mr. President, this concludes the program.")

11. Chair: Is there any further business to come before the assembly?

12. Chair: Are there any announcements?

13. Chair: A motion to adjourn is in order.

ADJOURNMENT

Has he had any special preparation for leadership?

Does he have knowledge of the association's purposes and programs?

Can he work well with others?

Can he work in harmony with other prospective officers on the slate?

Is he dependable - and available?

Does he have special talents or skills (such as typing, or bookkeeping or a thorough knowledge of parliamentary procedures), which would especially qualify him for a certain office?

Does he have the personal qualities, which will present and represent the association well in the community?

8. When to call a candidate: A prospective candidate should be contacted only after the committee has approved doing so. Generally the chairman asks the member if the committee may place his name in nomination. Another committee member may do so if agreed upon in committee.

9. Office to be discussed first: Practically speaking, the nominee for the office of president should be agreed upon first, with vice president(s), secretary (or secretaries), and treasurer secured in that order.

10. Agreeing on a candidate: Selection of a candidate should be by a majority vote. Each committee member should be urged to express his views before a vote is taken. No deliberations of the committee should be discussed outside the committee meeting. When agreement is reached the prospective candidates should be contacted by telephone if this can be done, preferably while the committee is together.

11. Discussion with a prospective candidate: The prospect should be informed about the duties, obligations and responsibilities of the office, and be approached in such a way that he will regard being asked an honor. He should be given time to consider and should agree to serve if elected. He should be asked not to divulge the information that he has been contacted.

12. Number of nominees: The number of nominees for each office depends upon provisions in the bylaws. If the provision calls for "at least" one name for each office, the committee may list more if it so decides. Association members will have an opportunity to nominate from the floor at the proper time.

13. Selection of committee members as nominees: The question is frequently asked about the propriety of having members of the Nominating Committee named by that committee for office. Robert's Rules of Order, Newly Revised, page 364, states: "Members of the Nominating Committee are not barred from becoming nominees for office. To make such a requirement would mean, first, that service on the Nominating Committee carried a penalty by depriving its members of one of their privileges, and second, that appointment to the Nominating Committee could be used to prevent a member from becoming a nominee."

14. Report of the committee: The committee report is signed by all members who concur with it. The report of the Nominating Committee is made at a meeting as stipulated in your unit/council bylaws. Nominations from the floor are in order as provided for in the bylaws. If the Nominating Committee is unable to fill position, it reports this fact and then nominations from the floor take effect.

15. Withdrawal of a nominee: If a nominee withdraws before the election is held, the committee is revived unless the bylaws or standing rules provide other wise.

16. Completion of obligations: The committee's work is completed when its report has been presented to the association's membership and the election has been held. If an officer is not elected at the election meeting or a vacancy occurs after election, check your bylaws. Most will say it is the responsibility of the Executive Committee to fill the vacancy.